TRANSCEND SATURDAY 22ND AUGUST 2026

Event participants have the option to purchase event insurance via XCover during their online registration journey. At the cost of 10% of event entry, those that opt for protection will be instantly protected against unforeseen circumstances which include things such as accident, injury, illness, death, weather disruption, and transportation issues. All customer refund requests are managed and handled internally by XCover. 

Due to too many manipulations of the deferral and refund policy in past years, Transcend Trails won't be processing refunds or deferring entries. However we are more than happy for you to transfer your registration to another person / team, see below for further details.

•  An individual or team may transfer their entry to another individual or like team for no additional costs up until:  11:59pm AWST Sunday 9th August 2026. Please note if the transfer is done late there is a good chance the wrong name will be on the bib and the merchandise allocated will be what the original purchaser requested. If you want to factor the allocated merchandise into the sale of the entry it is completely up to the ticket seller. 
• Providing there are spaces available, a runner may transfer from a higher entry fee event/category to a lower entry fee event/category before 11:59pm AWST Sunday 9th  August 2026. In this case, the difference between the two entry fees will not be refunded. Eg Team of 4 change to an Ultra entry = no refund or credit on gap in entry fee.
• Providing there are spaces available, a runner may transfer from a lower entry fee event to a higher entry fee event up to 11:59pm AWST Sunday 9th August 2026 – no admin fee will be charged however they will be required to pay the entry fee gap.
• Changes to team composition (changing legs or changing a team member) can be made up until the briefing & gathering on the Friday 21st of August 2026. Please note merchandise allocated and bib names will be as originally ordered at the initial team registration. 

HOW TO TRANSFER INFORMATION DOCUMENT IS BELOW

 If the event is deemed unsafe or unable to be held on the proposed date, the following steps shall be followed:

• Transcend Trails will endeavor to reschedule the event to another date with all entries carrying over to the new date
• If you are unable to attend the newly proposed date a competitor may withdraw from the event and either transfer their entry or defer until the following year. 

If the event cannot be rescheduled for any reason, Transcend Trails will endeavor to refund a portion of your entry, based off expenses incurred.

Note:

• In all other circumstances it should be assumed that the event is still going ahead unless otherwise stated
• Transcend Trails reserves the right to alter or amend the originally proposed course(s) from that which was published on the event website for any reason
• Advice of any event postponement or change will be made on the front page of the event website, via email and on social media mediums.

Transcend Trails wants to see youth aspire to be come trail and ultra runners and therefore wants to help provide a pathway to achieve that. Providing sufficient preparation has been achieved Transcend Trails welcomes youth to take on the 65km Ultra or Team events.

The following guidelines and requirements are stipulated on competitors under the age of 18yrs in the Transcend Trail Avon Valley 65km Ultra and Relay:

For under 18 yrs runners wanting to do multiple legs whose total distance adds up to more than 20km, we require that the participant provides evidence that they have:

• Run at least 20km in less than 3.5hrs within 6 weeks of the race – preferably off road
• Completed training program lasting at least 8 weeks that meets our expectations. Training program and diary to be submitted to Transcend Trails for approval no later than seven days before the event.

For under 18 yrs runners wanting to compete as an ultra runner doing the entire 65km themselves, Transcend Trails requires that the participant provides evidence that they have:

• Completed a minimum of 2 training runs, off-road that are at least 3 hrs in length within 3 months of the race (Average pace faster than 13 min/km).
• Complete a training program lasting at least 12 weeks that meets our expectations. Training program and diary to be supplied for approval no later than seven days before the event.
• Submitted a hydration and nutrition plan for what they will consume during the race, along with safeguard measures to ensure that it is followed during the race.
• A support crew who can assist them during the entire event.
• Transcend Trails has spoken with the participant and their parents to discuss what is involved with running 65km.

We ask that any under-age runner wanting to participant in the Transcend Trails Avon Valley 65km Ultra call us to discuss their intentions and these requirements prior to entering on 0428 122 378.